How To Recover Lost And Deleted Microsoft Office Files


What would you value most in a data recovery solution should you lose an important document? Would it be speed, convenience, or ease of use? These things surely matter for all kinds of computer software, but data recovery has one specific demand that outweighs everything else by a huge margin. This factor is reliability of the recovery.

Microsoft Office documents store results of many hours, days or even years of work of practically all office employees and most people who use their computers at home. Microsoft Word dominates the market of word processors, and most if not all documents are stored in RTF and its proprietary DOC formats. Microsoft Excel and its XLS file format dominate spreadsheet market. Most presentations are created in Microsoft PowerPoint and stored in PPT files, and most charts and drawings are drawn in Microsoft Visio and saved as VSD files. Combined, files in these formats occupy significant space on the users' hard drives, and represent hours and hours of work, much more than any other file format.

In an unfortunate case of hard disk crash or file system failure, what would you try to recover the hardest? Would it be a set of software products such as Windows or Office itself, which you can easily re-install from the original CD or DVD, or would it be files and documents you spent your personal time working on? Unless you have a fresh backup of your documents somewhere, the documents are impossible to simply re-install. If you have a recent copy of your Office documents, that's great! But what if your backup is several days old, and you've put a lot of work into these documents? Or even worse, what if you don't have a backup at all?

Office Recovery is a powerful do it yourself data recovery software that recovers lost and deleted Microsoft Office files. It can restore Microsoft Word documents, Excel spreadsheets, PowerPoint presentations, Visio drawings, Publisher projects and more, including the new Office 2007 XML file formats. It can even recover OpenOffice and StarOffice files! Plus, Office Recovery can save recovered files direct to CD on computers that have no alternative location available for saving.

Office Recovery has been designed for the professional Microsoft Office user who may have thousands of Office documents stored on their hard drive. You don't need to open hundreds of recovered files looking for the one you want. Powerful filters let you select documents by text search, title or author. You can also restrict the documents displayed using file size, or by specifying a date range when the files were last modified.

If you have lost valuable work in Microsoft Office files - Word documents, Excel spreadsheets, PowerPoint presentations, Visio drawings, Publisher projects - then of course you will be very anxious to get this work back. We will assume that you have checked other recovery options such as backups and the Recycle Bin, and have searched your drive in case the document was simply saved somewhere else by mistake.

This tutorial illustrates the recovery process using Office Recovery. However, the procedure is exactly the same if you use Word Recovery or Excel Recovery. The user interface is the same. Only the range of file types that can be recovered is different.

Download the free trial version from www.diskinternals.com and see for yourself that it is fully capable to do the job!

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I will show tutorial on how to recover Office documents using Office Recovery software.

Step 1: Start the software
Start Office Recovery. You'll see that the user interface has a Wizard format. The recovery process will take several steps. In each step you will make a selection or note information from the window and then click a button to move to the next step.

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Click Next.

Step 2: Drive selection
Select the drive containing the documents or files that have been lost।

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Click Next.

Step 3: Scanning the drive
Wait while the software scans the drive searching for Microsoft Office document files।

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Whenever a new document is found, details of the document and a small preview of it are displayed. The progress bar shows you how far the scan has got.

Step 4: Review the results
When scanning has finished, Office Recovery will show a list of all the files it found. Click to select any file and it will be displayed in the preview window. Note that you can resize the window in order to see the preview better. Click Settings to change the way the list of files is displayed.

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Clicking Preview will display the selected document in a separate preview window. Clicking Properties will display the document's file summary information, with information such as the document title, author name, original file name, size, word count and the date and time it was created.

recover pptStep 5: Selecting the files to recover
The files to be recovered are selected by ticking the box beside each one. You can select all the files, or clear all the selections, using the Select All and Clear All buttons। It's possible that hundreds, or even thousands of documents may be found when scanning your hard drive. Many of these files may not need to be recovered. By default, Office Recovery even shows you files that already exist. (This can be useful if you need to recover files to which you have lost the access rights.)

This is where Office Recovery's Filters can save you a lot of time. You can use the filters to limit the selection of files that are displayed, using criteria such as:
  • Text - enter a string of text which the document must contain;
  • Title - enter text that must appear in the document title;
  • Author - enter the author's name (this must be recorded in the document);
  • Document type - check off the file types you are interested in;
  • Size - limit the selection by the size of the file;
  • Modification date - specify a time or date range during which the lost file was last changed;
  • Whether the file is lost or deleted, or already exists.
With the help of the filters, you can select the documents you need to recover. You can use the document preview to check your selection, and verify that the file is still intact.

Step 6: Recovering the documents
Having selected the files you wish to recover by ticking the boxes beside them, click Recover। At this point, if you're using the trial version of the software, you'll need to purchase a license key for it. Enter in the name and key you are given, and you can then continue with the data recovery.

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Select a destination folder to save the recovered documents. Note that this should be on a different drive to the one the files were on originally. This is to avoid the risk of overwriting the data before it has been recovered. (The data may be overwritten because it is stored on disk space that Windows considers to be unallocated, and available for re-use.) If you don't have a second hard drive or an external drive or network drive available then an inexpensive USB Flash drive may be a suitable alternative. Writing the saved documents to CD or DVD is not recommended, as CD writing usually occurs via intermediate temporary storage on the hard disk.

Step 7: Finished
Click Next. The recovered documents will be saved to the specified location.

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You can now open this folder and move the files back to their original location. You may also need to rename the files, because the original filenames will probably have been lost.

Download a free trial or buy of Office Recovery.

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